Vehicle fleets: stay in control of warranties and deadlines

Managing a fleet, even a modest one — a few vans, some company cars — means juggling a crowd of deadlines that never fall on the same day. Manufacturer warranty, extensions, added equipment, service contracts: every line has its own date, and none of them waits.

A fleet is more than just vehicles

Behind a single vehicle actually hide several distinct warranties:

the vehicle’s manufacturer warranty (time and mileage limits);
the anti-corrosion or paint warranty, often longer;
added equipment (van fit-out, tail lift, refrigeration unit, tow hitch) with warranties of their own;
on-board electronics (GPS tracking, telematics, radio);
sometimes an extended warranty or a maintenance contract.

Multiply that by the number of vehicles, and keeping track in your head becomes impossible.

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The classic trap: a breakdown on a piece of on-board equipment (tail lift, refrigeration unit) still under the supplier's warranty — repaired and invoiced anyway, because nobody knew it was covered, or where the purchase order was.

What makes tracking hard

Mismatched durations: 2 years here, 5 years there, counted in months or in kilometers.
Multiple suppliers: dealership, body shop, equipment manufacturer, telematics provider.
Scattered documents: registration papers, purchase orders, fit-out invoices, contracts.
Vehicles on the move: the equipment is never in the same place, and the driver changes.

What to track, vehicle by vehicle

For each vehicle, a single file bringing together: the in-service date, the warranties (vehicle and equipment), the deadlines, and the related invoices and purchase orders. And above all, an advance alert before each deadline, so you can decide calmly instead of in the panic of a breakdown.

From reacting to anticipating

Tracked properly, a fleet can be steered: you know which vehicles are approaching the end of their warranty, which ones keep coming back for repairs, which ones to weigh up for renewal. You budget instead of enduring.

Keept for your fleet

With Keept, each vehicle becomes a file where you attach its warranties and documents (fit-out invoices, supplier purchase orders…). The app calculates the deadlines and alerts you before they hit, for the whole team, across multiple sites if needed. You stay on top of the warranties on the vehicle and on everything added to it — no spreadsheet, no fallible memory.