Every company is required to keep a register of its fixed assets: the durable goods it depreciates over time. But that accounting register often lives far from reality on the ground. It knows a line item and an amount; it has no idea where the asset is, what condition it’s in, or whether it’s still under warranty. Yet a good warranty inventory is an asset inventory — useful well beyond after-sales claims.
Two inventories that never talk to each other
On one side, accounting: description, acquisition date, value, depreciation period. On the other, the field: this machine is at this site, used by this person, under warranty until this date, with its invoice filed away somewhere. Both describe the same assets, but they don’t communicate. The result: ghost assets (still being depreciated but long gone), orphan assets (physically present but untracked), and warranties nobody ever uses.
What a warranty inventory adds
- Location and assignment: who holds what, and where.
- Proof of purchase attached: the invoice follows the asset — useful for accounting and for warranty claims alike.
- Coverage status: what’s under warranty, what’s about to expire.
- Better decisions: repair, extend or replace — based on facts.
From a static register to real management
A living inventory answers concrete questions: what is the equipment worth and how old is it? Which assets go out of warranty this quarter? What needs replacing next year and should be budgeted now? None of which a depreciation schedule alone can tell you.
Keept: one inventory, many uses
With Keept, each piece of equipment is entered once, with its purchase date, invoice, location and warranty. You get both a warranty tracker (with alerts before expiry) and a reliable physical inventory of your assets, evidence included. One single source of truth that serves the field, management — and makes your accountant’s job easier.