Warranty statuses and reminders: how Keept tracks your deadlines

Keept’s idea fits in one sentence: you enter a date, Keept handles the rest. “The rest” means a status you can read at a glance and a reminder sent before expiry. Here’s how both work.

First, how the deadline is computed

Keept needs a single reference point: the warranty end date. You can enter it directly, or let it be computed from the purchase date and the duration.

🛒

Purchase date

14 March 2026

⏳

Duration

2 years

📅

Warranty end

14 March 2028

Purchase + duration = warranty end. From there, everything is computed automatically.

Every day, Keept compares that date to today’s date and works out the number of days left. The count updates on its own: a record that’s “green” today will turn “amber” then “red” without you touching a thing.

The four statuses, on a timeline

Every item goes through the same phases. The key threshold is 30 days: that’s when the status flips from “under warranty” to “expiring soon”.

Under warrantymore than 30 days 🔔 Expiring soonunder 30 d Expireddate passed

🛒 Purchase⏰ Day −30📅 Warranty end

As it drops below 30 days, the record turns amber — and that's also when the reminder fires.

Each phase has its colour and exact label in the app:

Under warranty · N days left — the end date is more than 30 days away.
Expires in N days — the deadline is under 30 days away.
Warranty expired N days ago — the date has passed.
No warranty end date — no date has been entered.

The four possible states of a warranty in Keept.

Don’t confuse this with the item status — a field you set yourself (Active, Expired, Sold, Broken) to describe the item, independently of its warranty. A laptop can be “Broken” while its warranty is still “Under warranty”: that’s exactly the moment to claim it.

The automatic reminder

This is Keept’s promise: never again discover a warranty after it expired. For each item, you set a reminder lead time — 30 days before the deadline by default, but freely adjustable per record.

When a warranty enters its reminder window, Keept sends one summary email that groups every affected item in the organisation:

2 warranties are expiring soon

Keept · automatic reminder

Here are the items whose warranty is nearing its end:

MacBook Pro 14″expires in 28 days

Rational combi ovenexpires in 12 days

Find each invoice and proof of purchase in one click inside Keept.

One email per organisation, listing everything that's expiring soon.

Three useful things to know:

Who gets it? The reminder goes to the organisation’s owner and administrators — the people able to act.
No duplicates. An item triggers only one reminder for a given deadline. You won’t be pestered daily.
You stay in control. Change the lead time item by item, or move an item to “Sold” so it drops out of reminders.

In short

You enter a date once. Keept turns it into a colour-coded status, recomputes it every day, and warns you at the right moment — no spreadsheet, no phone alarm, no thinking about it. All that’s left is to claim the warranty when the day comes.